Sessionboard Introduces New Feature to Detect Schedule Conflicts

Problem:

As an event organizer, you know that that building a program agenda is complicated and schedule conflicts can be a major headache. When your program agenda has overlapping sessions, or speakers and moderators who are expected to be in two places at once... it's up to the organizer to make the adjustment.

But how do you make sure you've identified all conflicts before your event? And when there are conflicts, how do you communicate your revised event schedule to your speakers, chairpersons, moderators, and your attendees?

Why it's a problem:

Schedule conflicts can happen for a variety of reasons. Maybe you've double-booked a speaker, or perhaps you've accidentally placed two sessions in the same room at the same time. Building an event agenda is a huge task with tons of moving parts and understandably these setbacks can happen, especially if you're the one doing everything behind the scenes. Whatever the reason, schedule conflicts can cause a lot of problems.

• Attendees might miss out on sessions they were interested in.
• You might have to scramble to find a replacement speaker, moderator, or chairperson for your session.
• Sponsors may not get the exposure or commitment from you that they paid for, potentially damaging your ROI.

Solution: Conflict Detection

Our Conflict Detection feature is a valuable tool for event organizers as it swiftly identifies conflicts with:

• Session times
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• Room locations
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• Speaker, Chairperson, & Moderator time slots

With this feature, you can quickly see if two sessions are overlapping, or if a speaker or moderator is scheduled for two sessions at the same time.

How it works:

By automatically analyzing the program agenda, it efficiently detects overlapping schedules and provides timely notifications, sparing organizers the need for multiple manual adjustments. This feature streamlines the process of updating internal teams and ensures that all promotional materials and platforms accurately reflect the event's finalized schedule, saving organizers precious time and effort.

Now you can easily see all conflicts related with your event and correct them well before they become a real life disaster on-site.

Benefits:

The conflict detection feature has a number of benefits, including:

• Peace of mind: Knowing that you've identified and resolved all schedule conflicts before your event can put you and your team at ease.
• Clarity: The conflict detection feature provides clarity about your event schedule. This can help you make better decisions about your event, giving you the power to create a seamless agenda that makes things run smoothly.
• Efficiency: The conflict detection feature can save you time and effort. You won't have to manually check your event schedule for conflicts, so you can spend that time on something more important. Hooray!

Get started:

To get started with the conflict detection feature, simply update your Sessionboard account. The feature is available for all users.

If you're not a Sessionboard user but you'd like to learn more, schedule a free demo with us today!

We hope you find this new feature helpful!

About Sessionboard

Sessionboard is a next generation speaker & content management platform that simplifies the complex workflows and disjointed communications that exist around speaker and content management. From call for papers, abstract evaluation, awards, applications, agenda building, speaker onboarding and communication, Sessionboard helps event organizers work smarter, move faster, and improve their ROI.

The results? A faster-growing event, more productive staff, seamless collaboration with speakers and more time back to do what you do best—building epic experiences.

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